AUBURN —The Auburn Enlarged City School District went through the state comptroller's audit relatively unscathed.
A draft audit on employee compensation and benefits by the New York state comptroller's office was approved by the district board of education at a meeting at Auburn High School Tuesday. A corrective action plan meant to address concerns in the comptroller's report was also approved.
District Superintendent Jeff Pirozzolo said the audit went extremely well and the comptroller's office only mentioned small concerns.
The audit said the district needed to establish formal policies requiring employees to turn payroll information in on time to avoid interim payrolls.
Lisa Green, the district's school business executive, said workers who would get paid through a timecard system like part-time employees and substitute teachers would sometimes turn in their timecards to the payroll department late, so a special payroll would have to be done just for that person.
Green said she believes this happened around six times last school year. These special payrolls present "more likelihood for error," Green said, as they are outside normal procedure.
"They said they didn't find any errors, but they recommended that we put policies in place so that we don't run into that," Green said.
To combat these issues, the district executed a lag period between the end date of a pay period and the payroll check date. District employees were given a schedule of those days, according to the district's action plan in response to the audit. This is meant to reduce the amount of interim payrolls being done because of missed deadlines.
Policies for normally scheduled payrolls are also applied to interim payrolls, the plan said.
The office's other suggestion was to do occasional reviews and reconciliations of payroll withholdings to make sure reports and calculations are correct.
As a solution, business official staff will sometimes pick random samples to ensure reports and calculations like taxable earnings are accurate, according to the the district's action plan.
Board President Mike McCole said having the comptroller's office "going through your stuff with a fine-toothed comb," can be nerve-wracking, but he was glad the district went through the audit without any major issues. He praised the work of Green and her team.